Shawmut Design and Construction

Office Coordinator

Job ID
2017-3259
US-CA-Los Angeles
Division
Internal Operations
Type
Regular Full-Time
Category
Administrative/Clerical

Overview

At Shawmut, our primary objective is to deliver exceptional service catered to our client’s specific goals and concerns. Our project teams deliver top quality work through a hands-on, collaborative process while keeping our clients best interests our absolute focus at all times. With specialized training and the support of a national company, we foster project teams whose skill and dedication leads to the deliberate, predictable and repeatable construction experiences that have attracted and retained the top clients in every market in which we focus. The most memorable construction experiences are based on one principle it's the people who make the difference. And at Shawmut, we have the very best.

Responsibilities

The ideal candidate for this role is positive, upbeat, and has a cheery personality! You are the face of Shawmut Design and Construction and the impression you leave is a lasting one. You provide exceptional customer relations for external and internal clients through phone and face-to-face interactions. You’re a go getter, not afraid to take initiative and you can balance multiple priorities at once.

  • Answer phones during operational hours
  • Greet all incoming guests
  • Send and receive FedEx and other shipments
  • Pick up and send mail
  • Manage conference room calendars and retain ownership in Outlook
  • Set up A/V and other related equipment for internal and firm-wide meetings
  • Maintain adequate stock and backstock of office and kitchen supplies
  • Manage multiple vendor accounts
  • Coordinate with outside vendor for printer repairs and replacements
  • Coordinate with building management and vendors regarding repairs, key cards, parking, maintenance, and special requests
  • Partner with in-office IT Specialist and remote Help Desk for new hire desk setup and miscellaneous IT related emergencies and requests
  • Administratively support with calendar management, travel and expense reporting

Qualifications

  • Experience: 3 to 5 years of customer service in a corporate setting
  • Education: High School diploma or equivalent work experience
  • Additional Role Specific Skills:
  • Basic operation of telephone system
  • Solid MS Office experience and skills; proficiency using database applications and programs
  • Concur experience a plus

 

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