Shawmut Design and Construction

Junior Accounts Payable Specialist

Job ID
Internal Operations
Regular Full-Time


At Shawmut, our primary objective is to deliver exceptional service catered to our clients’ specific goals and concerns. Our project teams deliver top quality work through a hands-on, collaborative process while keeping our clients’ best  interests our absolute focus at all times. With specialized training and the support of a national company, we foster project teams whose skill and dedication leads to the deliberate, predictable and repeatable construction experiences that have attracted and retained the top clients in every market in which we focus. The most memorable construction experiences are based on one principle—it’s the people who make the difference. And at Shawmut, we have the very best.


The purpose of this role is to ensure the timely and accurate review of all invoices, vendor information, expense reports and to manage all AP communications in an organized and consistent manner.


  • Invoice Indexing and Entry
    • Accurately sort, index and review documents in preparation for data entry
    • Data Entry – Retainage invoices
  • Expense Administration
    • Provide customer service to clients who are using Concur to process expense reports.
    • Manage the Concur expense report process; gather and reconcile expense reports on a monthly basis, verify receipts are in compliance with policies.
  • Communications
    • Organize and distribute daily communication surrounding invoices, 2nd tiers and statements
    • Complete daily Optima packages
    • Mail all communications by the end of the day
    • Handle vendor calls and respond within 48 hours
  • Office Organization
    • Daily filing
    • Maintain check and envelope supply monthly
    • Maintain office organization, find ways to improve efficiencies
    • Prepare boxes for storage at Iron Mountain


  • Experience:
    • Experience working in a fast-paced Accounts Payable environment preferred.
    • Construction industry experience helpful.
  • Education: A college degree in a related field is preferred.
  • Additional Role Specific Skills:
    • Demonstrated ability to assess processes and make recommendations for improved efficiency.
    • Strong working knowledge of Excel required.
    • Familiarity with CMiC and Kofax is preferred.
    • Familiarity with Concur is preferred.



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