Talent Operations Coordinator

Since our founding in 1982, Shawmut Design and Construction (a 100% employee-owned company) has been recognized as a Best Place to Work 60 times by our employee-owners. At Shawmut, you will have the opportunity to own your career and deliver impact within our culture of ownership and innovation focused around providing the gold standard of client service for the world’s most recognizable and elite brands and institutions.

Here’s a glimpse into what we are offering:

• Competitive base salary and an annual bonus
• Health, Life, Long/Short Term disability, Dental and Vision insurance 
• Shawmut Flex – we have offered a flexible work remote/hybrid environment for years and we encourage a flexible work environment that meets the business needs
• 401K with Match
• Generous Paid Time Off policy (Including vacation, summer Fridays, holidays, personal sick and volunteer day – which we can explain at time of interview)
• ESOP – be an employee owner
• The Extras: cell phone, laptop, tuition reimbursement, pet insurance, auto & homeowner (mortgage network & insurance savings) and many more

The Talent Operations Coordinator provides support in three main areas: onboarding, training & development, and data management. This person will work out of our Boston office 3x per week, with the option to work from home 2x per week.

Onboarding:

• Manage all the operational activities to ensure a smooth experience for all our new hires. 
• Provide new hire orientation for employees. Coordinate logistics, communications, materials, etc. to ensure successful onboarding.
• Assist with data entry tasks.
• Manage “swag” distribution.
• Follow up on development plans, check-ins, and surveys and reporting.

Training and development:

• Plan, schedule, and coordinate training and onboarding calendar.
• Participate in meetings that relate to the creation or revision of training curriculum, schedules, and planning. Coordinate and communicate with event facilitators and partners.
• Manage event registration, rosters, communications, logistical inquiries.
• Assist with event scheduling: identify location needs, secure room reservations, manage room set-up needs, test technology and tech support, and coordinating event meals and travel when required.

• Organize, prepare, compile and ship meeting and training materials to multiple locations/regions.

• Maintain all training files and understand the importance of training requirements, training timelines, record storage, retention requirements and access locations.
• Draft monthly communications for Training & Development and “Own Your Career” initiatives.

• Update system pages and align messaging with talent cycle in LMS. Deactivate outdated programs/materials in LMS.
• Stay updated on system releases and utilize new features.
• Generate quarterly reports on all training and development activities.

Data Management:

• Work closely with our talent team to ensure all relevant databases are up to date, look for areas to be improved.
• Maintain regular HRIS input by collecting relevant employee lifecycle information, such as personal data, contract terms, and benefits and compensation details. 

• 0-2 years of Talent Ops experience and knowledge in training coordination/event/project management. Internship experience would suffice!
• Bachelor’s degree preferred but not required.
• Proficient with MS Word, Outlook, PowerPoint, and Excel.
• Proficient with LMS and other eLearning-related technology. Experience with Cornerstone is a plus.

Other Skills:

• Excellent quality assurance skills and attention to detail.
• Excellent organizational skills, including the ability to self-direct, set priorities in work assignments, and execute projects with minimal direction.
• Ability to prioritize work efficiently on multiple projects and tasks.
• Good collaboration skills with the ability to interact effectively, efficiently, and professionally with individuals at all levels of the organization.
• Strong interpersonal, communication, and customer service skills

We look forward to hearing from you!

Shawmut prohibits discrimination against any staff member or applicant on the basis of race, color, sex, sexual orientation, gender identity/expression, age, religion, national origin, marital status, veteran status, pregnancy, physical or mental disability, genetic information, disability, creed, citizenship status, or any other legally protected characteristic.