Recruiting Coordinator

At Shawmut Design and Construction, we’re proud that the culture we’ve built as a 100% employee-owned company as we have been recognized with over 83 Best Place to Work awards.  Including Best Workplace by Fortune Magazine,  Fortune Best Workplace for Women, Fortune Best Workplace for Millennials, Great Place to Work’s Best Workplace for Parents, and one of America’s Best Employers by Forbes. 

Here’s a glimpse into what we are offering:

• Health, Dental and Vision insurance.
• Employee Stock Ownership Plan (ESOP) - be an employee owner!
• 401K with Match - receive company match up to 4% of your eligible pay.
• Generous Paid Time Off policy - including vacation, summer Fridays, holidays, personal sick and a volunteer day.
• The Extras: cell phone, laptop, tuition reimbursement, pet insurance, financial planning services and many more.

In this position you will work alongside the Recruiters playing a key role in providing a high-quality experience for all candidates and internal clients while supporting the hiring process from start to finish. You will be responsible for providing strong administrative support on all recruiting related projects and activities as needed. You will assist the talent acquisition team to run more efficiently, and oversee logistics like interview scheduling and offer processing.

• Place the candidate experience journey at the forefront of all decision making
• Reserve conference rooms, schedule phone screens, onsite interviews and debrief meetings with recruiters, managers and interview teams
• Schedule in person and virtual MS TEAMS interviews in Shawmut offices and offsite locations 
• Manage candidate logistics during the interview process, interview day coordination: meet & greet candidates
• Prepare/draft and track letters for offer, promotion and internal transfer
• Submit pre-employment background requests; PI Assessments, and other pre-employment paperwork/procedures.
• Work on special projects for the Recruiting team and support the recruiting function.

• Proficient in Microsoft Office Suite, especially Excel spreadsheets, word, Outlook and Teams.
• Experience with systems like ICIMS, Asurint and Linked-in is a plus.
• Extremely solid attention to detail, communication skills, sense of ownership and responsibility to be a change agent to make us all better
• Aptitude to quickly pick up things, and learning agility to adapt to new approaches
• Strong communication skills with ability to interface across all levels
• Energetic, can-do attitude; ability to work both independently and within teams
• BS/BA degree or 5 years of administrative experience