Project Administrator

At Shawmut, you will have the opportunity to own your career and deliver impact within our culture of ownership and innovation focused around providing the gold standard of client service for the world’s most recognizable and elite brands and institutions.  We’re proud that the culture we’ve built as a 100% employee-owned company as we have been recognized with over 65 Best Place to Work awards—including Best Workplace by Fortune Magazine three years in a row, Fortune Best Workplace for Women, Fortune Best Workplace for Millennials, Great Place to Work’s Best Workplace for Parents, and one of America’s Best Employers by Forbes. 

We are seeking an Project Administrator to support our Group Finance and Construction Project management teams to provide administrative and financial support to the project teams in delivering construction projects. This includes supporting the project teams with: setup, execution, document management, closeout, and financials

• Schedule, prepare and participate in all project meetings
• Coordinate with field staff and project team to ensure that all necessary items are in place to operate a successful project
• Primary point of contact for all financial support needed by Project team and subcontractors
• Manages coding and payment of Subcontractor and Material invoices including obtaining PM approvals, resolving outstanding change orders and reconciling with client receivables
• Provide support to project managers with other administrative tasks as needed this may include items such as (monthly expense reporting, preparation and distribution of project documents, etc.)
• Drives the financial job closeout process. Pushes projects to close as quickly as possible, verifies all project related costs have been captured.
• Manage archiving of all project-related documents upon financial completion

• Bachelor’s Degree or 3+ years of relevant experience.
• Cost accounting experience preferred.
• Construction experience a plus not required.

Shawmut prohibits discrimination against any staff member or applicant on the basis of race, color, sex, sexual orientation, gender identity/expression, age, religion, national origin, marital status, veteran status, pregnancy, physical or mental disability, genetic information, disability, creed, citizenship status, or any other legally protected characteristic. 

Eligible candidates must be authorized to work in the United States without sponsorship or restriction, now and in the future.