People Strategies Coordinator

At Shawmut Design and Construction, we’re proud that the culture we’ve built as a 100% employee-owned company as we have been recognized with over 83 Best Place to Work awards.  Including Best Workplace by Fortune Magazine,  Fortune Best Workplace for Women, Fortune Best Workplace for Millennials, Great Place to Work’s Best Workplace for Parents, and one of America’s Best Employers by Forbes. 

Here’s a glimpse into what we are offering:

• Health, Dental and Vision Insurance.
• Employee Stock Ownership Plan (ESOP) - be an employee owner!
• 401K with Match - receive company match up to 4% of your eligible pay.
• Generous Paid Time Off policy - including vacation, summer Fridays, holidays, personal sick and a volunteer day.
• The Extras: cell phone, laptop, tuition reimbursement, pet insurance, financial planning services and many more.

*Please note:  This role is hybrid and works out of the NYC office 3x per week with the option to work from home 2x per week.

The People Strategies Coordinator supports the People Strategies Team. This role collaborates with other internal functions to provide compliant and flawless administrative support in all aspects of the employee life cycle. You will have the opportunity to work on a variety of new and ongoing projects and activities supporting employees across the company.  This role collaborates with managers and People Strategy team members in the following areas:

• Talent Acquisition - collaborates with the recruiting team to enter all new hire information.
• Onboarding /offboarding - facilitates the onboarding process, processes new hire paperwork and I9s, ensures all required exit paperwork is complete and entered in our systems.
• Employee relations and Compliance – respond to unemployment claims and employment verification requests, interpret Shawmut policies in response to employee inquiries.
• Employee record maintenance – maintain confidential employee records, assist with reporting.
• Performance Management and Training Programs – assist in planning, tracking and coordinating training and performance management activities.
• Develop a deep understanding of Shawmut’s culture, our people processes and state/federal regulations.
• Other Generalist responsibilities: Handle employment-related inquiries from employees and supervisors, referring complex and/or sensitive matters to the appropriate staff. May attend and participate in employee disciplinary meetings, terminations, and investigations. Maintain compliance with federal, state, and local employment laws and regulations. Maintains knowledge of trends, best practices, regulatory changes, and new technologies in human resources, talent management, and employment law.

• 2+ years of human resources administration experience a must, includes any co-op or internships in human resources.
• BS/BA degree required
• Ability to multi-task and remain focused in a fast-paced environment
• Ability to exhibit a high degree of confidentiality, judgement and professionalism
• Strong communication skills with ability to interface across all levels
• Proficiency in Microsoft Outlook, Word and Excel is expected
• Energetic, can-do attitude; ability to work both independently and within teams
• Attention to detail / strong organizational skills

We look forward to hearing from you!

Eligible candidates must be authorized to work in the United States without sponsorship or restriction, now and in the future.

NYC Base Salary Range: $65,000 – $78,000  The range stated is specific to New York City.  Placement within the listed range depends on many factors including, but not limited to years of experience, project size capability (for Construction & Field roles) and internal company equity.